NEF Admin & Payroll Officer
NEF
- Bruxelles
- 39.000-44.500 €/an
- CDI
- Temps-plein
- Management of payroll – provide accurate data through Officient to establish the payroll for all employees. Monitoring of holidays, homeworking policy, sick leaves... liaise with the secretariat social to ensure accurate follow up.
- Liaison with employers of record - support the contracting of the staff members contracted through employers of record and follow up/holidays, extras…
- Lifecycle support - support employees and long term consultants’ administrative related tasks such as contract preparation throughout the employee’s lifecycle, from on-boarding to offboarding. Respond to employee’s questions on HR related matters.
- Keep the NEF HR resources updated (employee manual and consultants’ guidelines).
- Support the safeguarding and well-being processes, and actively participate into fostering practices that advance Diversity, Equity and Inclusion in their work.
- Ensure payments and recording of expenditures in respective budget categories.
- Oversight on Travels - expense claims and credit cards - review expense claims and spendesk statements to ensure adequate accounting.
- Administration support – liaison with external suppliers as insurance brokers, or service providers
- IT support – set up of IT devices (computers, equipment) and liaison with Netika (IT supplier)
- Update of admin and guidelines
- Office management support – overall administration related to the Philanthropy House office management support. This includes supporting the office management in coordination with the Philea office manager: desks, IT connections, ensuring that meeting rooms are functional.
- You speak French and English (minimal level C1 in both languages).
- Proven experience in an admin/financial support role.
- PC literacy and experience with MS Office applications.
- Some Knowledge of Belgian labour legislation and practices is desirable.
- Excellent organizational and time-management skills.
- The ability to keep sensitive information confidential.
- Must be approachable and helpful.
- Strong critical thinking skills and good ethical judgment.
- An understanding of and commitment towards building a diverse and inclusive workplace.
- A 1-year contract based in Belgium with the prospect of becoming an indefinite contract
- A monthly gross salary ranging from 2 800€ to 3 200€: annual gross from 39.000€ to 44.500€. This is a Belgian salary range with the 13th salary and holiday pay.
- Additional benefits include meal vouchers, extra holidays, pension scheme, hospitalisation insurance, flexibility of working from home (up to 2 days per week) and homeworking allowance, etc.
- An inclusive work culture that values diversity within a driven team.