HR and Fleet AssistantZaventem, Belgium (with regular travel to other RSM Belgium offices)People are just your thing! Especially from the interaction you have with them online, offline, live or on the phone. It doesn't matter, as long as you can give them the feeling that you are really helping, listening and unburdening them. Do you recognise yourself in the above? Then just keep on reading, because you might be the HR and Fleet Assistant (that’s the Compensation & Benefits team) we are looking for!Your Role and ResponsibilitiesIn one sentence?In this versatile support role, you’ll work closely with both our Personnel & Payroll Supervisor and Fleet Officer to ensure smooth daily operations in HR administration and fleet management across the organisation.In more sentences?You will support...HR Administration
Gather and prepare payroll input (absences, bonuses, deductions, corrections, etc.)
Maintain accurate and compliant personnel records in our systems and ensure documentation is complete and compliant
Support new joiners during the onboarding process and help with offboarding of colleagues
Prepare standard HR documents (contracts, resignations, parental leave, etc.)
Respond to employee questions related to payroll, taxes, deductions and leave
Fleet Management
Support driver onboarding, schedule trainings, and enforce internal policies
Coordinate vehicle deliveries, returns, and liaise with leasing companies or garages
Act as a contact person for drivers via our fleet tool, handling daily questions
Keep vehicle records up to date in our fleet management system
Collaborate with external providers to ensure our fleet is always operational
Your ProfileFor sure we are looking for someone who brings our Compensation & Benefits team to a higher level. When we say you will join an enthusiastic team, we don’t lie. And we expect the same from you. We empower, complement, and grow each other. We are eager to move RSM Belgium and our team forward.First of all, you have crazy vibes and a great dose of humour. You will do serious business in a less serious team.
You have a bachelor’s degree in Human Resources or Office Management OR similar. Are you currently working as a Team Assistant and considering a career shift? Great! This role could be your perfect next step.
Above all, motivation, interest in social law and fleet management, and willingness to learn are what truly matter together with commitment.
Consistency, Diplomacy and Accuracy are you middle names;
You have good communication skills in Dutch and French. Are you trilingual and do you speak English, then we are totally fond of you;
When we say communication, we not only mean your language skills, we think and act in a professional, respectful, integer and structured way with everyone we do business. Without the drama, but with trust.Skills & CompetenciesTechnical SkillsMust-haves
Strong interest in payroll processes (formal training can be offered after 6–12 months)
Basic understanding of Belgian social legislation
Interest in fleet management
Good command of French and/or Dutch
Nice-to-haves
First hands-on experience with payroll
Working knowledge of English
Soft SkillsMust-haves
Eagerness to learn and grow
Excellent organisational and administrative skills
Confidentiality and professionalism
High attention to detail and accuracy
Strong team spirit
Hands-on, proactive mindset
Balanced empathy and emotional intelligence
Nice-to-haves
Assertiveness in communication and priorities
Clear and confident communication skills
Do you say check, check, double check? Alors soyez le/la bienvenu(e). Very nice to meet you. Ga zitten, een koffietje?We promise you...
A dynamic role with exposure to both HR and operational processes
A supportive team where initiative and ownership are encouraged
Regular interaction with colleagues across our offices — and you won’t be tied to one desk
A people-first culture that values integrity, growth, and collaboration
The opportunity to grow your skill set and evolve within a solid, professional An organisation where collaboration, caring, curiosity, courage and critical thinking is the way we do business,
A job where we stimulate you to excel and to be the best version of yourself,
A personal and professional growth, because of the trust, the challenges and the responsibilities the team will give you,
To have a great impact on our organisation, because of the transformation we go through,
The opportunity to show you care about society and volunteer through our Charity Committee,
To coach you as from day one with plenty of room to develop an inspiring and fulfilling career
A giant number of team building events and wellbeing initiatives,
A gross salary that is totally in line with your competences,
Extra fringe benefits such as a mobile phone and phone subscription, insurances, lunch vouchers, other allowance, many internal and external trainings offered by our own RSM Belgium Academy, great coffee, tea, fruit, chocolate, cake, … because we love to share.
