Manage and coordinate busy calendars, including internal and external meetings
Organize international and local travel arrangements, including booking flights, accommodations, and itineraries
Prepare and format reports, presentations, and briefing materials
Support the day-to-day administrative needs of two department heads
Draft and proofread correspondence and internal communications
Organize meetings, take minutes, and follow up on action points
Maintain digital and physical filing systems
Assist in processing expense reports and tracking departmental budgets
Liaise with internal teams and external stakeholders in a professional manner
International Organizations with HQ in BrusselsTemporary Management Assistant to support two department headsThe ideal candidate for this Management Assistant position:
At least 2 years of experience in a similar administrative or executive support role
Fluency in English and French (written and spoken); knowledge of Dutch is an asset
Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Excellent organizational skills with the ability to prioritize tasks and meet deadlines
Discretion and professionalism when handling sensitive information
A proactive, flexible, and solution-oriented mindset
Experience working in a multicultural or international environment is a plus
Our client is an international organization headquartered in Brussels, committed to advancing sustainable development across the globe. Their multicultural team works closely to drive impactful change.
This is a full-time, temporary position (38 hours/week)
The contract will run for 5 months, with the possibility of extension depending on organizational needs
The role is on-site in our Brussels office, with limited flexibility for remote work
Competitive salary package with meal vouchers and transportation reimburseme
