Program Officer
Near East Foundation
- Etterbeek, Bruxelles
- 37.500-45.400 €/an
- CDI
- Temps-plein
- Collaborate with country teams to draft comprehensive project milestones with clear timelines to support planning and follow up.
- Convene regular meetings with country project managers to monitor progress, identify challenges, and coordinate support from HQ teams.
- Support country teams in regular expenditure reviews to ensure adherence to budgets.
- Work closely with the compliance team to support country teams’ adherence to organizational policies, procedures, and regulations, including compliance with finance, procurement, and human resources guidelines.
- Coordinate with country teams to gather necessary data and information for reporting purposes.
- Support the preparation and submission of high-quality donor reports, including progress reports, financial reports, and other documentation as per donor guidelines and deadlines.
- Contribute to the development of communication materials, such as success stories, case studies, and reports, highlighting the impact of our programs and initiatives.
- Contribute to the preparation and review of project proposals and grant applications.
- Assist in the administration of project contracts, ensuring accurate and up-to-date contract documentation.
- Support the management of contracts with consultants, suppliers, and implementing partners, ensuring compliance with organizational policies and donor requirements.
- Maintain accurate and up-to-date project documentation, including contracts, reports, meeting minutes, and other relevant materials.
- Review and analyse contracts to ensure adherence to support compliance with terms.
- Work with internal to address any contract-related issues or concerns.
- Participate in visits to project sites to monitor progress, provide support, and identify areas for improvement.
- Provide technical assistance and capacity building support to country teams in project management and reporting through mentoring, and knowledge sharing activities.
- Assist in the preparation and facilitation of meetings, workshops, and trainings with stakeholders, partners, and beneficiaries.
- Provide support to other country teams, upon needs.
- Funding insight and landscape analysis on EU institutions and European Member States, with a focus on identifying relevant funding and partnership priorities, potential funding opportunities, monitoring calls for proposals and assessing the scope for collaboration and success.
- Contribute to the development and maintenance of strong relations and engagement with current and prospect donors.
- Identify, liaise, and build and nurture partnerships with key strategic EU-based stakeholders including relevant governments, non-governmental actors, civil society, peer organisations and networks, academic institutions and others
- A Bachelor's Degree in a relevant field (such as international development, project management, or a related discipline); Master’s Degree is an advantage.
- 3 years of experience in project management, contract management, and/or donor reporting, preferably in the international development and humanitarian sector.
- Sound understanding of project management principles and practices.
- Familiarity with contract administration and compliance.
- Understanding of EU policies, the functions of and workings of the EU institutions.
- Experience working with EU-funded projects and programmes.
- Excellent written and verbal communication skills in English. Knowledge of Arabic is highly desirable and French would be an asset.
- Strong analytical and problem-solving abilities.
- Ability to work effectively in a team and independently, with minimal supervision.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Ability and willingness to travel to program locations.
- Candidates must be legally authorized to live and work in Belgium without company sponsorship, now and in the future.
- Cover letter outlining all relevant experience, how you meet the essential criteria.
- Curriculum Vitae.
- List of three references (including one from current, or most recent, employer). You will be given further notice prior to us contacting references.
- A satisfactory Restricted Party Screening.
- Receipt of satisfactory references.
- Workplace Verification Check.