Japanese Office Support

Robert Half

  • Zaventem, Brabant Flamand
  • CDI
  • Temps-plein
  • Il y a 1 mois
Robert Half is looking for a Japanese speaking administrative Assistant for an interimcontract for 6 months with possibility to become a permanent contract afterwards.Our client is located in Zaventem and is a large international company active in the manufacturing of parts for the automotive sector, machinery, energy and metal.As Administrative Assistant you have the following responsibilities:You are the back-up of the Executive Secretary:
  • You arrange travel, visas and accommodations of directional staff and VIP visitors;
  • You organize and maintain diaries and you make appointments;
  • You deal with incoming emails, faxes and post and you screen phone calls;
  • You organize meetings;
  • You manage the stock management of gift items.
Fleet management: You offer administrative support to the general manager regarding company fleet including:
  • You update the fleet and driver list;
  • You allocate fleet and parking spaces;
  • You control fleet-related official documents and amenities;
  • You manage and control fuel card and its consumption;
  • You allocate pool cars.
Administrative and practical management of expatriates and its family:
  • You manage communication with Belgian authorities;
  • You manage housing for Japanese and EU expatriates and their families;
  • You manage all formalities related toe the departure and arrival;
  • You offer support the toe expatriate and his family;
  • You give presentations of "Living in Belgium".
Receptionist:
  • You answer telephones;
  • You welcome visitors and ensure access and issues passes when required;
  • You perform other administrative tasks upon requests;
  • You make reservations for meetings, hotels, taxi, restaurants etc;
  • You handle all incoming and outgoing mails.
Document Management System:
  • You open incoming invoices and scan them in de system;
  • You put in all necessary fields in criteria and send it to the related department;
  • You file and archive all invoices.
As Administrative Assistant you have the following qualifications:
  • You have a bachelor degree (preferable in office management of administrative field);
  • You have at least 3 years of experience in administration or equivalent;
  • You are fluent in Japanese and English;
  • You have a good knowledge of MS Office;
  • You have a Belgian driver's license;
  • You have a positive attitude and good customer service skills;
  • You are able to multitask;
  • You have eyes on details;
  • You work confidential;
  • You can handle stress and can work with deadlines;
  • You are good at time management;
  • You are a quick learner and you are eager to learn;
  • You are team player.
Our clients offer:
  • A fulltime contract for an assignment of minimum 6 months;
  • An interesting salary and extralegal benefits;
  • Our client is easily accessible by public transport and there is a parking for the staff;
  • Flexible working hours and working from home is possible.
As Administrative Assistant you have the following qualifications:
  • You have a bachelor degree (preferable in office management of administrative field);
  • You have at least 3 years of experience in administration or equivalent;
  • You are fluent in Japanese and English;
  • You have a good knowledge of MS Office;
  • You have a Belgian driver's license;
  • You have a positive attitude and good customer service skills;
  • You are able to multitask;
  • You have eyes on details;
  • You work confidential;
  • You can handle stress and can work with deadlines;
  • You are good at time management;
  • You are a quick learner and you are eager to learn;
  • You are team player.
Our client offers:
  • A fulltime contract for an assignment of minimum 6 months;
  • An interesting salary and extralegal benefits;
  • Our client is easily accessible by public transport and there is a parking for the staff;
  • Flexible working hours and working from home is possible.
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Robert Half