In this position as Management Assistant you will be responsible for:
Oversee day-to-day office operations to ensure a professional, efficient, and welcoming environment
Act as the first point of contact for internal staff and external visitors
Coordinate facility management, including liaising with building services, cleaners, and suppliers
Order and manage office supplies and equipment inventory
Support onboarding and offboarding of staff (workspace setup, access badges, IT coordination)
Organize internal meetings and firm events, including logistics and catering
Maintain health and safety procedures and ensure compliance with office policies
Support senior management with ad hoc administrative tasks
Liaise with IT, HR, and Finance departments as needed
Well-established law firm with offices in BrusselsCollaborative, supportive and fast-paced environmentThe candidate we are looking for:
Minimum 3 years of experience in office coordination, administration, or a similar role, preferably in a legal or professional services environment
Strong organizational and multitasking skills with a hands-on attitude
Fluency in English and at least French or Dutch
Excellent communication and interpersonal skills
High attention to detail and a proactive mindset
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Ability to work independently and handle confidential information with discretion
Familiarity with legal office environments is a strong asset
Our client is a well-established law firm with offices in Brussels, known for delivering legal services to a global client base. Their Brussels office is home to a dynamic team working in a collaborative and fast-paced environment.
A long-term contract with a stable and reputable international law firm
Competitive salary and benefits package, including meal vouchers and transportation reimbursement
A supportive and collegial team environment
Modern office space in the heart of Brussels
Opportunities for internal development and career growth
