ABOUT USWe are Alter Domus. Meaning “The Other House” in Latin, Alter Domus is proud to be home to 85% of the top 30 asset managers in the alternatives industry, and more than 5,000 professionals across 23 countries.With a deep understanding of what it takes to succeed in alternatives, we believe in being different. Invest yourself in the alternative, and join an organization where you progress on merit, where you can speak openly with whoever you are speaking to, and where you will be supported along whichever path you choose to take.Find out more about life at Alter Domus at careers.alterdomus.comJOB DESCRIPTIONWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks, including providing support to the accounting team, assisting in daily office needs and managing some of our client's administrative activities.Office support
In charge of the reception of the office: welcoming the clients, general support to
visitors, incoming calls, in and out post-mail;
Supporting the Director of the office in his administrative related tasks
Solving of the administrative and office issues;
Ordering office supplies and acting as the main contact for the IT helpdesk in
Luxembourg;
Supporting the team on ad-hoc projects;
Accounting team support
Managing client's administrative tasks having direct contact with them;
Collecting signature of documents and keeping a clear record of them;
Filling/uploading forms, VAT returns and documentation in Moniteur Belge, National
Belgian Bank, Intervat as needed;
Assisting in the opening/closing of bank accounts, contacts with bank(s);
Assisting the team to organize accounting information for bookkeeping purposes;
Contact with local VAT and/or Tax agencies to clarify specific matters on behalf of
clients;
Assistance in the preparation of legal documentation (in French and in English) as
proxies, management report, BoD/AGM Minutes;
Preparing, collecting and sending payment instructions to banks;
Contributing to keeping up-to-date our internal databases.
YOUR PROFILE
You have experience in a similar administrative function;
You are fluent in both written and spoken English and French, Dutch is an asset;
You are MS-Windows software literate, master of Lotus Notes is an asset;
You demonstrate a pragmatic approach to problems;
You are organised, flexible and able to manage several tasks;
You demonstrate good communication and reporting skills;
You demonstrate a reliable personality, focused on integrity and confidentiality;
You are a good team player (helpful, showing solidarity and share information).
WHAT WE OFFERWe are committed to supporting your development, advancing your career, and providing benefits that matter to you.Our industry-leading Alter Domus Academy offers six learning zones for every stage of your career, with resources tailored to your ambitions and resources from LinkedIn Learning.Our global benefits also include:
Support for professional accreditations such as ACCA and study leave
Flexible arrangements, generous holidays, birthday leave and graduation leave
Continuous mentoring along your career progression
Active sports, events and social committees across our offices
Support with mental, physical, emotional and financial support 24/7 from our Employee Assistance Program
The opportunity to invest in our growth and success through our Employee Share Plan
Plus additional local benefits depending on your location
Equity in every sense of the wordWe are in the business of equity, in every sense of the word. For us, this means taking action to ensure every colleague has equal opportunity, valuing every voice and experience across our organisation, maintaining an inclusive culture where you can bring your whole self to work, and making Alter Domus a workplace where everyone feels they belong.We celebrate our differences, and understand that our success relies on diverse perspectives and experiences, working towards shared goals and a common purpose. Thanks to the work of our Group DE&I Committee and network of DE&I Champions, we empower all of our people to be truly invested in the alternative.We are committed to ensuring an inclusive recruiting and onboarding process. Please contact our hiring team if you require any accommodations to make our recruitment process more accessible for you. Alter Domus is an Equal Opportunity Employer: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.#LI-HYBRID #LI-EP1
