Business Operations Assistant

• As a Business Operations Assistant at NineID, your responsibilities will be divided equally between managing our financial operations and providing essential HR and administrative support to our team.
• Accounts Payable Management: Take full ownership of the end-to-end accounts payable process, including meticulously receiving and processing vendor invoices, ensuring proper authorization and coding, managing timely payments, and maintaining organized records of all payables transactions and documentation to ensure accuracy.
• Expense Management & Control: Implement and enforce a clear and effective system for tracking all company expenses, proactively chasing stakeholders for receipts, ensuring adherence to company policies, and providing comprehensive oversight of all outgoing expenditures.
• Accounts Receivable & Invoicing: Generate accurate and timely invoices for our enterprise SaaS clients, meticulously managing the invoicing process considering the varying terms of contracts and renewals.
• Accounts Receivable Management (Renewals & Follow-up): Track client contract renewals to ensure timely invoicing, follow up on outstanding payments, and maintain organized records of all accounts receivable activities.
• Basic HR & Payroll Administration Support: Process onboarding and offboarding paperwork, act as a point of contact for basic payroll-related matters, coordinate with our payroll service provider, and manage employee holiday records.
• Office Management: Ensure a functional office environment through tasks such as procurement of office necessities and coordinating office maintenance, including communication with office service vendors.
• Event Coordination: Assist with the planning and coordination of small company events or team activities, including making travel bookings for attendees if necessary.

• Requirements
• Proven experience (2-4 years) in finance operations or a similar role with exposure to accounts payable/receivable.
• Solid understanding of basic accounting principles and bookkeeping.
• Experience with accounting software (preferably cloud-based).
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Good communication and interpersonal skills.
• Basic understanding of HR administrative tasks.
• Ability to manage office supplies and coordinate with vendors.
• Experience or aptitude for assisting with event coordination.
• Fluency in English.
• Eligible to work in Belgium.
• Willingness to work from our office locations in Ghent and Antwerp.
• Additional Assets
• Familiarity with Belgian employment regulations.
• Experience with office administration and vendor communication.
• Experience with basic event planning.
• Proactive and problem-solving mindset.
• Ability to work independently and in a team.
• Fluency in Dutch.

NineID