Role purposeAs a Legal Assistant, you will provide high quality administrative support to Partners and lawyers in the Litigation & Regulatory (Financial Services) practice group in our office in Antwerp. You will be key to enabling your team of lawyers' legal services to clients. Furthermore, you will assist them with your knowledge and expertise in the management of their day-to-day workload and in their business development efforts.This is a role for a proactive and enthusiastic individual who thrives on delivering results and who is looking to build a career as part of a leading global law firm. You will have the skills, knowledge and experience to work flexibly within our fast moving and changing environment. This is a full-time position.Main duties and responsibilities
Work collaboratively with the rest of the legal assistant team to provide comprehensive personal assistant and administrative support, taking ownership and ensuring the work is executed in the most efficient and appropriate way, enabling fee earners to focus on providing the best legal services to clients
Proactively manage and maintain fee earner diaries; coordinating meetings with internal and external clients, ensuring all work activities are scheduled effectively, including the identification and resolution of potential challenges
Organising meetings, ensuring rooms and conference facilities are booked, liaising with attendees if necessary both internal and external and making sure that any required catering and technical equipment is in place
Organising agendas, presentations and meeting papers, including print production and timely distribution; ensuring that fee earners have all documents and adequate preparation time
Proactively engage with and assists fee earners regarding work requirements and encourages and supports all team members to utilise the team
Communicates with fee earners to keep them appraised of a task's status
Ensures clear and concise record keeping relating to tasks undertaken and correct filing of tasks and supporting materials (i.e., email instructions / discussions)
Ensuring accurate and timely use of our practice management system to facilitate matter opening, maintenance, closure, and archiving
Client onboarding, setting up correct client master data of the recipient and other details that will show on the face of the invoice
Creating, amending and reformatting documents, where appropriate, ensuring that completed documents are delivered accurately to a high standard in line with the DLA Piper Style Guide
Dealing with external and internal telephone calls and queries in a professional manner and relaying messages to the relevant person
Arranging travel bookings, including visas, flights, taxis, accommodation, and rental cars
Provide administrative support to fee earners with conflict searches and conduct audit requests in an optimal way
Assisting the team in various Marketing and Business Development opportunities' & 'Sharing knowledge with the rest of the Legal Assistants team to help create overall general excellence' as responsibilities.
Work collaboratively with the rest of the legal assistant team to provide comprehensive personal assistant and administrative support
Seeking opportunities for process improvements, applying improvements and share knowledge
About you
Native Dutch speaker with an excellent level of English (written and spoken). A good understanding of French is a plus.
Previous experience in a similar role in a fast-paced environment is a plus: professional services firm or law firm. However, we are also willing to consider recent graduates
Demonstrate flexibility, and ability to manage a high workload and meet tight deadlines
Excellent attention to detail, ability to work quickly and accurately under pressure
Proactive and able to use initiative and work with minimal supervision
Very organised, and can plan, impact and excellent communicator
Team player with can-do attitude and able to go the extra mile when needed
Interpersonal understanding and problem-solving ability
Knowledge of SAP 4/Hana is a plus
About usWe're a global law firm helping our clients achieve their goals wherever they do business. Our pursuit of innovation has transformed our delivery of legal services. With offices in the Americas, Europe, the Middle East, Africa and Asia Pacific, we deliver exceptional outcomes on cross-border projects, critical transactions and high-stakes disputes.For our people, that means a world of opportunity. You'll shape the future, have the freedom to seize opportunities, and discover your own path. Together, we unlock our potential and redefine what we can achieve.Diversity, Equity and InclusionAt DLA Piper, diversity, equity, and inclusion is about creating a sense of belonging. We strive towards a workplace and culture where everyone feels that they belong, that their voice counts and that they can prosper in their career.For us, diversity isn't just about visible differences, it's the unique blend of talents, skills, experiences, and perspectives that make each of us an individual. We are committed to being accessible and accommodating any adjustments needed throughout the recruitment process to ensure an inclusive experience for all candidates. If you need any support or adjustments during the recruitment process, please let us know.
