Office Assistant

• Managing day-to-day administrative tasks: greeting visitors, answering calls, and handling correspondence.
• Ordering and maintaining office and kitchen supplies.
• Coordinating with vendors for office repairs and maintenance.
• Scheduling meetings and managing room bookings.
• Assisting with the planning and coordination of company events, gatherings, and board meetings.
• Assisting with new employee onboarding and updating the company's organizational charts.
• Managing employee platforms such as Workero and TravelPerk.
• Tracking expenses for the Human Resources department.

• A minimum of a high school degree.
• At least 2 years of experience in a similar role (e.g., office assistant, receptionist, or administrative assistant).
• Excellent organizational and interpersonal skills.
• Fluent communication in both English and French, written and verbal.
• Discretion and the ability to handle confidential information.
• Good working knowledge of the Microsoft Office 365 Suite (Word, basic Excel, and PowerPoint).
• You must be available to work on-site, with the possibility of one remote day per week after the initial onboarding period.
• This position can be offered at either 80% or full-time (100%) capacity.

Vivaldis Interim