Office Assistant

• Managing and updating the database : You are responsible for accurately maintaining data, including contact information, preferences, and payment details. You ensure that the database is up to date and well-organized, making it easily accessible and usable for administrative and reporting purposes.

• Administrative support for contracts: You collaborate with stakeholders to ensure that contracts are drafted accurately and delivered on time. You oversee the proper processing of contracts in the ERP system, including sending out contracts, tracking their signing process, and digitally archiving them.
• You are responsible for accurately and timely entering and processing projects. You collaborate with the finance department to ensure that payments are calculated precisely and disbursed to stakeholders on schedule, according to agreed payment terms.

• Providing excellent service to external and internal stakeholders: You act as the liaison between everyone. You strive for excellence in service for all parties involved. You handle inquiries, requests, and concerns with the highest degree of professionalism and customer orientation.

• Bachelor's degree in a relevant field, such as administration, office management, or a professional experience in these domains.* Fluent in Dutch with excellent written knowledge of French and good knowledge of English for communication with internal and external stakeholders.* Strong administrative skills and accuracy in data management and contract handling and follow-up.* Good organizational skills and the ability to prioritize and meet deadlines.* Effective communication skills, both verbal and written.* Sound knowledge of the Microsoft Office suite and experience with database systems.* Proactive attitude with the ability to work independently and problem-solve.

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